April 28TH – May 1ST, 2011
XXV PORTIMÃO INTERNATIONAL TOURNAMENT (JUNIORS) PORTIMÃO, PORTUGAL
Gymnastics Federation of Portugal - Estrada da Luz, n.º 30-A, 1600-159 Lisboa / Portugal
Tel: +351 21 814 11 45, Fax: +351 21 814 29 50, E-mail: firstname.lastname@example.org
Invitation & Directives
Dear FIG Affiliated Member Federation,
Please find herein below the invitation and directives for the “XXV Portimão International Junior Tournament” (TIP 2011).
Gymnastics Federation of Portugal
Estrada da Luz, n.º 30-A
1600-159 Lisboa / Portugal
Contact Person: Mr. Fernando Andrade (Executive-Secretary)
Tel: +351 21 814 11 45
Fax: +351 21 814 29 50
Tournament Location: Portimão, Portugal
Official Date: April 28th to May 1st, 2011
„Portimão Arena“Sports Hall
Parque de Feiras e Exposições de Portimão, Caldeira do Moinho
8500 – 726 Portimão
Phone : +351 282 410 440
Fax : +351 282 410 445
The Competition Hall was inaugurated in September 2006 with the 1st FIG World Cup event in Portimão and has a capacity for 4000 spectators. It accommodates 1 competition carpet and 4 training/warm-up carpets (these are away from public/non authorized media eye view). Two extra training pavilions are foreseen and will be scheduled for activities if the number of participants surpasses the limits of the Portimão Arena facilities.
Spieth (beige carpet)
Rules and Regulations:
The “XXV International Junior Tournament - Portimão 2011” is organized under the following FIG rules:
• Technical Regulations
• Code of Points
• Judges Rules
• Medical Organization of the Official FIG Competitions
• Doping Control Rules
• FIG Media Guidelines
• FIG Apparatus Norms
• FIG Advertising and Publicity Rules
• Regulations for Awards Ceremonies
• and subsequent decisions of the FIG Executive Committee
The Organizing Member Federation is inviting all FIG Member Federations who have paid their annual membership fee for Rhythmic Gymnastics.
Only junior gymnasts in good standing with the correct age and holding a valid FIG License may participate. The Organizing Committee will be responsible for checking the validity of the gymnast’ Licenses. No gymnasts will be accepted without a valid FIG License at the deadline of the Nominative Registration.
The maximum size of the invited delegation is as follows:
Head of Delegation (HD) orTeam Manager 1
Gymnasts born in 1996, 1997 and 1998 (juniors)
Provisional, Definitive and Nominative Registrations must be completed by entering the composition of the delegation returning the attached documents as follows:
Opening (12:00 GMT) Closing (12:00 GMT)
Provisional Registration 27 December 2010
Definitive Registration 28 December 2010 28 February 2011
Nominative Registration 01 March 2011 25 March 2011
Entries will only be accepted from FIG Member Federations. Late entries will be considered as invalid and will be refused.
No fee for Group Gymnasts. The cost for the entry fee is 100? per each delegation member.
At the time of the Definitive entry (2 months prior to the event) 100% of the entry fee must be paid to the OC. The entry fee is not refundable.
Entries without payment of the entry fees will be considered as invalid and will be refused.
Accreditations will be given at the “Portimão Arena” at the arrival of the Delegations.
The FIG Gymnast License must be presented and checked upon accreditation.
Gymnasts who do not present a valid FIG License are not allowed to compete.
If the gymnast is not able to show her License at accreditation, the Organizing
Committee may check on the official FIG Website if the gymnast has a valid License.
If this can be verified in due time by the Organizing Committee, the gymnast may
participate in the competition by paying a fee of CHF 20. - to the Organizing Committee.
If the gymnast has not a valid license she cannot participate in the competition.
A photo of each member of the delegation (in electronic must be sent together with the nominative registration.
Please note: Photos taken upon arrival will be charged to the National Federations at a cost of ?10/each.
Planned Competition Format:
The general competition will include two presentations in different days of the same group exercise with 5ropes. The 8 best groups will qualify to the final competition
Day 1, Tuesday, April 26th
Arrival of Delegations (All day)
Day 2, Wednesday, April 27th
Training and Podium Training (All day)
18h00 Technical Meeting (Delegation Leaders/Judges)
Day 3, Thursday, April 28th
Trainings (All Day)
14-16h Junior Group Competition (1st Round International Tournament)
Day 4, Friday, April 29th
Trainings (All Day)
14-16h Junior Group Competition (2nd Round International Tournament)
Day 5, Saturday, April 30th
Trainings (All Day)
20-21h Final Junior Group Competition (International Tournament)
Day 7, Monday, May 2nd
Delegations departure (all day)
Only journalists and photographers holding an official and valid press card recognized by international press agencies such as the AIPS and official Sports Journalists Associations /National Federations will be accredited.
All media representatives (journalists, photographers, TV) must request an accreditation from the O.C. Media Office as soon as possible to have access to the media center on the competition venue.
Local Press Officer: Nuno Cabrita
The Organizing Committee will provide first aid medical services. A physiotherapist will be present during the competitions as well members of the Portuguese Red Cross specialized in first aids.
Please verify immediately with your travel agent or the Portuguese Embassy or Consulate in your country if a visa is required for your travel to Portugal. The Organizing Committee will be happy to assist each Delegation member with an official invitation letter, provided that the request is made before March 26th 2011. The request must include the full name, date of birth, gender, function, passport number, passport expiry date, and the arrival and departure dates of the Delegation Member.
The Host Federation, the Organizing Committee, and the FIG will not be held responsible for any liabilities in case of accidents, illness, repatriation, and the like.
The FIG Technical Regulations foresee that all participating Federations are responsible for making their own arrangements to have the necessary valid insurance coverage against illness, accidents and for repatriation for all the members of their Delegation. The OC will verify the insurance upon arrival of the delegation members (e.g. cover note or photocopy of the valid policy). Delegation members with insufficient insurance cover must inform the OC in advance. The OC will subsequently offer insurance at the Federations own charge as
follows: 35EUR per person/day.
The members of the invited participating federations must pay for their international transportation.
To all the Delegations that book accommodation trough the LOC Services and pay the entry fee the LOC will take at its own the transportation to and from to:
- Faro International Airport (Arrivals from April 27th, departure May 2nd);
- Official Delegations Hotel – Training Hall(s) – Sports Hall – Official Delegations
Hotel (between April 27th and May 1st inclusive)
Please note that for arrivals in Lisbon International Airport (POR) the LOC can provide paid
transportation services (bus) or advise on the best way to reach Portimão (rent-a-car, public
buses and train).